Viewing Notes

Take a deep dive into proper techniques for viewing notes in various views such as Galley, Story, and Layout, and learn how to efficiently use the Notes Panel. The content provides instructional guidance for managing notes, which can be beneficial to those in careers that involve extensive digital content management.

Key Insights

Notes can be expanded for viewing by clicking on the colored brackets that appear when they are collapsed.
Similarly, clicking on the colored brackets around an expanded note will collapse it.
Users have the ability to open or close all notes in a story under the Notes option, followed by Expand/Collapse Notes in Story.
In Layout View, a marker will appear in the text to indicate where a note is located.
The note can be viewed by mouse hovering over the top half of the marker and clicking when the cursor turns into a hand icon.
The Notes Panel allows users to switch between notes using the Previous and Next Note buttons at the bottom of the panel.

Learn how to view and manage notes in both Galley & Story Views and Layout View, as well as using the Notes Panel.

This exercise is excerpted from past InCopy training materials and is compatible with InCopy updates through 2021. To learn current skills in Adobe Creative Cloud and graphic design, check out our graphic design classes in NYC and live online.

Viewing Notes: in Galley & Story Views

If a note is collapsed as shown below, click on the colored brackets to expand the note and see the text it contains.
To collapse a note, click on one of the colored brackets around the note.
To open or close all notes in a story, go to Notes > Expand/Collapse Notes in Story.

Viewing Notes: in Layout View

A marker will appear in the text indicating the location of the note.
Mouse over the top half of the marker . When the cursor turns into a hand , click to view the note.

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Using the Notes Panel

You can switch between notes using the Previous and Next Note buttons at the bottom of the panel.

Dan Rodney

Dan Rodney has been a designer and web developer for over 20 years. He creates coursework for Noble Desktop and teaches classes. In his spare time Dan also writes scripts for InDesign (Make Book Jacket, Proper Fraction Pro, and more). Dan teaches just about anything web, video, or print related: HTML, CSS, JavaScript, Figma, Adobe XD, After Effects, Premiere Pro, Photoshop, Illustrator, InDesign, and more.