AI for the Workplace with Gemini

Module 1: Getting Started with Google Gemini

• Explain how Gemini processes information and what the context window means practically
• Select the right model tier (Flash Lite, Flash, Pro, Deep Think) for different tasks
• Navigate the Gemini app confidently and understand plan options (Free, AI Pro, AI Ultra, Workspace)

Module 2: Prompting Fundamentals and Working with Files

• Write prompts using the five-component framework (context, task, format, constraints, examples)
• Upload and analyze multiple file types in conversation, including images, video, and audio
• Diagnose and fix weak prompts

Module 3: Gems — Building Custom AI Experts

• Create a Gem with custom instructions tailored to a specific work task
• Use the Productivity Planner Gem to synthesize calendar, email, and document information
• Explain how Gems differ from regular conversations and when to use each

Module 4: Canvas, Memory, and Usage Management

• Create and iterate on interactive content in Canvas
• Configure Memory settings and review what Gemini remembers
• Apply usage management practices to extend your plan’s AI credits

Module 5: Advanced Prompting and Power Features

• Use role-based prompting to shape Gemini’s perspective
• Break complex tasks into multi-step prompts
• Use Deep Think mode for problems requiring extended reasoning
• Use the “You ask me” technique to replace prompt engineering with guided conversation

Module 6: Gemini vs. Other AI Tools — Making Smart Choices

• Identify which AI tool is strongest for a given task type
• Articulate Gemini’s key differentiators and limitations
• Evaluate AI tool outputs critically

Module 7: Deep Research

• Use Deep Research to produce a multi-page report on a work-relevant topic
• Customize a research plan before execution for targeted results
• Upload personal files as additional sources for a Deep Research report
• Transform a research report into an interactive Canvas deliverable

Module 8: NotebookLM — Source-Grounded Intelligence

• Create a NotebookLM notebook with multiple source documents
• Ask questions and receive cited, source-grounded answers
• Generate an Audio Overview from uploaded documents
• Add a NotebookLM notebook as a source in a Gemini conversation

Module 9: Gemini in Google Workspace — Docs, Sheets, and Slides

• Use Gemini’s side panel in Docs to draft, edit, and summarize documents
• Use Gemini in Sheets to write formulas, analyze data, and create visualizations
• Use Gemini in Slides to create a presentation from data or a prompt
• Complete a cross-app workflow from data analysis to finished presentation

Module 10: Extensions, Gmail, Calendar, and Drive

• Enable and configure Google Apps Extensions in Gemini
• Use Gemini with Gmail to draft, summarize, and search email
• Query Calendar and Drive data within a Gemini conversation
• Complete a cross-extension workflow combining multiple Google apps

Module 11: Chrome, Workspace Flows, and Scheduled Actions

• Use Gemini in Chrome’s side panel for web research and summarization
• Create a Workspace Flow that automates a multi-step process
• Set up a Scheduled Action for a recurring work task

Module 12: Privacy, Security, and Responsible Use

• Explain Google’s data privacy policies for Gemini and Workspace AI features
• Recognize signs of prompt injection and apply mitigation strategies
• Configure Gemini use appropriate to your organization’s data sensitivity

Module 13: Industry Applications — Gemini in Action Across Roles

• Complete at least two industry scenarios relevant to your role
• Produce deliverables using the full Gemini stack (Gems + Deep Research + NotebookLM + Workspace)

Module 14: Capstone — Build Your Personal Gemini System

• Identify high-impact AI opportunities in your own workflow
• Configure a complete Gemini system tailored to your job
• Produce a real deliverable through an end-to-end Gemini workflow

Module 15: Wrap-Up and Next Steps

• Articulate Gemini’s current limitations and appropriate use boundaries
• Follow the Week 1 action plan for sustained adoption