Discover how to efficiently manage text layout and formatting in document design. This article provides a step-by-step guide on how to handle text that extends to the second line, change font sizes, and adjust inset spacing.
Key Insights
- There are several ways to manage text that extends to the second line: accepting it, changing the font size, or modifying the words to fit in one line. However, any changes made may affect elements on other pages.
- Adjusting inset spacing can help in fitting text within a page. In the example, the inset spacing was set at 0.25 from the right but was changed to 0.125 from the left to accommodate the text.
- The article also teaches various text formatting techniques, such as changing from basic paragraph to in-text title, creating bullets using the eyedropper tool, and centering text in a call-out box.
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In this video, we'll continue where we left off. We've got our construction company, which we'll italicize.
And then this is her role, which will sit right below. We'll hold Shift and hit ENTER. In this case right here, this drags onto the second line.
So there are a couple of options for what we can do. One, we can be fine with it extending to the second line, which, in this case, I'm not willing to do. Two, we could change the font size, but it may look a little weird on a page with the rest of the same font.
Or three, we can change the words. In this case, it's already a construction company and that's assumed. We can probably get rid of the word “construction” and hit the Delete key, keeping it all to one line.
However, we will want to do this on her other work experience and delete it. And we'll also want to go up to the top here, and we'll see the construction company here as well. We'll delete that.
Keep in mind that while we're working on things for a space on one page, it may affect elements of other pages as well. So you're always going to want to keep that in mind. For Trainee Structural Engineer, 2006 to 2010, we kind of have the same situation.
So why don't we type this in sentence case and see if it fits. We'll delete the rest of this. And in this case, it still doesn't fit, unfortunately.
Keep in mind though, we have already set some inset spacing for this page. So let's utilize our Selection tool, right-click, and go to Text Frame Options. And for our inset spacing, we have it at 0.25 from the right.
Instead, we're going to want to drop that down to zero and we'll have it come from the left. And rather than 0.25, since both text frames are going to have it, we can set it to half of 0.25, which is 0.125, and click OK. Here we can see that it fits.
We'll do the same thing on the right-hand side, going to Text Frame Options and changing this back to 0.125 and clicking OK. Next, we'll change Key Skills and Competencies. And we'll go from Basic Paragraph to In-Text Title.
And finally, we'll create these as bullets. We could go to our Bullets or we can simply utilize our Eyedropper tool. And we'll copy the same styling as our bullets on the left-hand side.
If we hit W on the keyboard, we'll see what this looks like. And we have a little room on this bottom right for our academic success. We'll again open up our Word file.
And we'll see that we have Academic Qualifications here as well. Let's copy this using CTRL+C. And in this case, we're going to use the same call-out box that we used before. Let's put it down here.
We can resize it a bit. And to put the text in here, we can utilize our Type tool and simply click inside. Unfortunately, if we do this, it thinks that we're using the type box above.
So let's utilize our Selection tool, resize this type frame, and then clicking the box, we'll use our Type tool and click inside when we see the circle. We'll then hit CTRL+V to paste the Academic Qualifications. We'll hit CTRL+A to select all and center it.
And then for Academic Qualifications, let's also change the formatting of that to In-Text Title. We'll see that because In-Text Title is left-aligned, it left aligns. So let's just recenter it.
And using our Selection tool, we're going to want to make sure that the text is aligned to center. And if we look at this here, it's not quite centered because we still have this space below. But once we remove that, you can see what this looks like.
Finally, let's hit W on the keyboard to see our page. And I like the look of this. As one final indicator, we have a plus here, indicating that there's still some text within here.
So let's drag this down and see what we're missing. Fortunately, it doesn't look like we're missing much. So you can drag it back up.
And then clicking inside, I'll hit Shift and use the down arrow to select whatever we're missing. And hit the Backspace key. We've now removed the indicator.
And we've finished up this page. Let's hit CTRL+S to save our work for now. And in the next video, we'll be working on our last Staff page.
See you there.