Explore the process of adding keynotes to a project, creating different categories for each one and how this can benefit smaller projects. Learn about the importance of organization in this process, especially when using a modified version of the master format division numbers, and how to efficiently create a hierarchy using keynotes.
Key Insights
- The article explains how to add keynotes to a project, emphasizing the importance of careful categorization and organization in this process. This method is particularly beneficial for smaller projects.
- Use of a modified version of the master format division numbers is recommended for organizing keynotes by material type. Proper organization is crucial to avoid overlooking keynotes that are already in the file.
- The creation of a hierarchy with keynotes involves having a heading with a reference back to it, a keynote number, and keynote text, all divided by a tab. Mistakes can be corrected by revisiting the text files and incorrect delimiters can disrupt the groupings.
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To add keynotes to this file, what I want to do is I'll just hit OK here, and we'll get back into that in a little bit. But where I really want to be is in my folder and opening up this text file. And what we're going to do is we're going to add some of these keynotes to our project.
And one thing you may notice is that I did include a BIM 302 keynotes file with the project that we've already kind of worked on a little bit. But I do think it's important to create something like this from scratch because you're not always going to have that available to you. And so if we look at how this file was created, we can go ahead and start to replicate some of this information.
And so what I did here is I just created different categories for keynotes. And this is really good for kind of a smaller project where you don't have a ton of people working on it and you just need to get some stuff onto the page. I don't recommend this method for every project.
Our office uses a modified version of the master format division numbers, but we don't use such a long like six-digit number. And that seems to work well because we are able to organize it by material type based on the master format divisions. This also can work well if you stay organized and make sure you're not getting too out of hand with these because I could easily come in and see that I need to add a drive aisle keynote but easily look over the fact that this is already in the file.
So to create this system that we have or this hierarchy here, you can see we have a heading and then we have a reference back to that heading here. We also have a keynote number and then our keynote text here. Each one of these elements that you're looking at is divided by a tab.
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So this is that tab delimited that I was talking about. If I were to start with my site keynotes here, what I could do is I could just type in site to represent the heading that I'm looking for. And if I want site keynote number one, I'd do S01.
Then I can hit TAB and then I can enter my keynote text. And if I hit TAB again and type in site, what that's going to do is it's going to go ahead and group it under this heading. If we go ahead and do S02, hit TAB.
And then if I do enhance paving and then I don't put site at the end of it here, you'll see what this does when we look at it in Revit real quick. So I'm going to go ahead and save this file. And then I'm going to pop back to my Revit window here, which is in the background.
And then I'll go back into those keynoting settings here. Now, when I look at this file and hit view real quick, important, we want to go ahead and hit reload first. And this is another one of those things where I just wish it was a little more automatic because I can't tell you how many times I've done that.
We want to go ahead and hit view here. And now you can see that we have S02 living on its own there, but then we have S01 and enhanced pavement, both kind of outside of the same settings there. If I hit okay here and okay again, I can get back into my text files and then I can add the rest of these.
And it looks like I did an O instead of a zero there, but no big deal. I can fix that. So then if I were to add site here, I can add most of those in.
If I were to do S03 tab AC paving tab site, then that's what we get. If for some reason I did like say S04 and then I did space instead, and then I put trash and recycle enclosure, and then tab for site, then I can go ahead and hit save on this one. And we're just going to take a look at what happens when we don't use the correct tab delimiter.
And then I'll reload the keynotes again. And then we can view the file. And what's happening here is this one became its own thing because it actually doesn't have the keynote text or the actual parent reference there.
It essentially did key value S04 trash and recycle enclosure keynote text site. And so you can see how having that tab delimiter helps give you the group that you're looking for. So I'll hit OK a couple times there.
And then we'll go back in and correct these mistakes there. And so what I'll do is I'm going to go ahead and add the rest of these keynotes to the file that we want to use. And then we can also look at another way that we could do this to represent some of the materials that we have in the project as well.
