Learn how to create a shared dictionary in InCopy that allows all users to access and add words, ensuring standardization of technical terminology within your company.
This exercise is excerpted from past InCopy training materials and is compatible with InCopy updates through 2021. To learn current skills in Adobe Creative Cloud and graphic design, check out our graphic design classes in NYC and live online.
Shared Spelling Dictionaries
What Are Shared Dictionaries?
InCopy’s spell check may come across valid words that it thinks are misspellings. Adding them to the Dictionary only does so on your computer. If your company has common technical words or proper names that you would like InCopy to recognize, you can create a shared dictionary so that all users can access it and add words to it.
Making a Shared Dictionary File
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Open the Dictionary preferences by choosing the following:
Mac: InCopy > Preferences > Dictionary Windows: Edit > Preferences > Dictionary -
As shown below, click the New User Dictionary button.
Name the dictionary as you see fit.
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To save the dictionary:
- Navigate to a folder that everyone can access such as a shared folder on a server.
- Click Save.
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As shown below, drag it to the top of the list so it becomes the default dictionary.
Setting InCopy to Use an Existing Shared Dictionary
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Open the Dictionary preferences by choosing the following:
Mac: InCopy > Preferences > Dictionary Windows: Edit > Preferences > Dictionary Below the list of dictionaries, click the Add User Dictionary button
.Navigate to the shared folder where someone saved the shared dictionary and click Open.
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As shown below, drag it to the top of the list so it becomes the default dictionary.
