Discover how to maximize efficiency in a technical or professional setting using InCopy’s shared spelling dictionaries. Learn to create, access, and utilize a shared dictionary for all users, effectively reducing time wasted on correcting valid words deemed as misspellings by the program.
Key Insights
- InCopy's spell check may identify valid words as misspellings. A shared dictionary, accessible to all users, can be created to recognize common technical words or proper names, saving time in correcting these perceived errors.
- To make a shared dictionary file, you need to open the Dictionary preferences in InCopy. The steps differ slightly for Mac and Windows users.
- Once the Dictionary preferences are open, a New User Dictionary button should be clicked to name the shared dictionary.
- The shared dictionary should be saved in a folder that everyone can access, such as a shared folder on a server.
- For the shared dictionary to be the default, it needs to be dragged to the top of the list in the Dictionary preferences.
- Existing shared dictionaries can be added to InCopy by clicking the Add User Dictionary button, navigating to the shared folder where the dictionary was saved, and opening it. Again, it should be dragged to the top of the list to make it the default.
This exercise is excerpted from past InCopy training materials and is compatible with InCopy updates through 2021. To learn current skills in Adobe Creative Cloud and graphic design, check out our graphic design classes in NYC and live online.
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Open the Assignment
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Check Out Story
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Edit in Layout View
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Check In When Done
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Shared Spelling Dictionaries
What Are Shared Dictionaries?
InCopy’s spell check may come across valid words that it thinks are misspellings. Adding them to the Dictionary only does so on your computer. If your company has common technical words or proper names that you would like InCopy to recognize, you can create a shared dictionary so that all users can access it and add words to it.
Making a Shared Dictionary File
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Open the Dictionary preferences by choosing the following:
Mac: InCopy > Preferences > Dictionary Windows: Edit > Preferences > Dictionary -
As shown below, click the New User Dictionary button.
Name the dictionary as you see fit.
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To save the dictionary:
- Navigate to a folder that everyone can access such as a shared folder on a server.
- Click Save.
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As shown below, drag it to the top of the list so it becomes the default dictionary.
Setting InCopy to Use an Existing Shared Dictionary
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Open the Dictionary preferences by choosing the following:
Mac: InCopy > Preferences > Dictionary Windows: Edit > Preferences > Dictionary Below the list of dictionaries, click the Add User Dictionary button
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Navigate to the shared folder where someone saved the shared dictionary and click Open.
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As shown below, drag it to the top of the list so it becomes the default dictionary.
